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For journals and books with simple content, a fairly regular structure, few and simple tables, and few figures, or for content where the input files are consistently supplied in the same way each time, Nova Techset offers a server-based pre-editing service. In this process, input source files are automatically taken from a customer’s manuscript delivery system or from an ftp site and routed through one of our servers to have the document structure and full text XML DTD imposed automatically with no manual intervention. This is an extremely fast and accurate process and the files are then ready for copyediting, if required.

Semi-automated pre-editing

In this pre-editing process, suitable for journals and books where the input source files are varied in structure and file type, with no consistency, an operator runs the source files through a pre-editing template that is journal or book-title specific. During this process, structure and XML DTD are imposed and the operator makes informed choices about many standard text elements, units, species names, capitalization etc, aided by dropdown menus and an online journal style sheet that can easily be referred to throughout the process.

Whether the pre-editing process is server-based or semi-automated, the result is a file that is ready for copyediting and in which the pre-editing process has:

  • Cleaned the author file of unwanted characters, extraneous coding, graphics, etc.
  • Applied style for textual elements such as units, species names, chemical compounds, trade names, or other common text elements that appear frequently in a particular journal or book.
  • Styled and ordered references, cross-checked text citations and validated the individual references against CrossRef, PubMed or other databases.
  • Made checks for uncited references, tables and figures and also for unlisted bibliographic references and footnotes.
  • Raised queries for mismatching elements.
  • Applied the customer’s full-text XML DTD.